Buscojobs Direct ZA hiring Office Manager in Cape Town, Western Cape, South Africa | LinkedIn (2024)

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Buscojobs Direct ZA hiring Office Manager in Cape Town, Western Cape, South Africa | LinkedIn (1)

Office Manager

Cape Town, Western Cape, South Africa

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Buscojobs Direct ZA hiring Office Manager in Cape Town, Western Cape, South Africa | LinkedIn (3)

Buscojobs Direct ZA Cape Town, Western Cape, South Africa

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Title: Office ManagerPlace of work: Cape Town, CBDReporting to: FM and Assistant FMResponsibilities:Administrative Support?

Perform general administrative tasks, such as filing, copying, sourcing signatures and scanning.?

For example:- Ensure that the filing of all resolutions and invoices relating to trust payments are filed.- Ensure that filing relating to all payments and receipts in the group are filed and corresponds tobank statements.- Filing of bank statements, custodian statements, fund statements & letters.- Ensure that all necessary benefactors documents are filed, such as IT144's and section 18Areceipts, as well as arranging signature of the same.?

Co-ordinate and take responsibility for the circulation of documents for signature on Adobe Sign?

Report on the status of such signatures in an orderly manner.?

Assist with general document preparation, formatting, and editing.?

Providing service providers with any information, documents, and statements.?

Maintain FICA / KYC Master file and ensure that all FICA / KYC documents are up to date.?

Review FICA / KYC requests from the banks and compile information to be submitted for review bymanagers.?

Compiling group structure diagrams from time to time with instruction from your manager.?

Confirming banking details with third parties?

General liaison with service providers.Data Capturing & Financial Administrative Support?

Data capturing which shall include, but not be limited to, the following:- Capture balances in Excel from various online banking platforms.- Download CSV format bank statements from local & offshore accounts and copy them intoExcel- Capture share account balances in Excel from various custodian platforms.- Capture CIPC directorship details in Excel or exporting information from Windeed.- Capture share and fund units price data in Excel.?

Monitor all refunds and payables of administrative or office expenses, amongst others, within the groupand ensure that they are settled accordingly.?

Collating necessary supporting documents (invoices & banking details) for offshore payments and forreview.

Capturing beneficiary information in payment requisition forms.?

Capturing beneficiary details on online banking profile for approval by managers.?

Corresponding with service providers regarding cash balances and ensuring it is captured correctly.?

Complete and collect proxy voting forms.

Correspondence with custodians and managers in thisregard.

Populating the number of votes data in Excel.Office Support?

Handle incoming and outgoing mail in the general inbox and couriering packages.?

Maintain office supplies and equipment, and coordinate maintenance as needed.?

Submission / compilation of payment requests related to office administration.?

Assisting travel agents with travel arrangements for principal members.?

See Also
Brickfield Properties (Pty) Ltd on LinkedIn: New Listing | To Let Prime A Grade Office space to let in Plattekloof -…MOVABLES AUCTION - INSECT PROTEIN COMPANY - DetailsLihle Ntshangase on LinkedIn: 🔌🔌 SHARED - Email CV directly to the advertiser: Litigation Secretary -…Conveyancing Secretary Jobs in Sezela | Pnet

Assisting with any family related matters or requests.?

Greet guests, offer & purchase them refreshments.?

Organise social events for staff and office parties.Qualifications & Experience?

Office Admin diploma or Matric?

3 years+ Office admin experience?

Excellent interpersonal skills?

Analytical and attention to detail?

MS Office (Excel)?

Adobe Sign, DropboxKindly send your CV with motivation to ******

  • Seniority level

    Mid-Senior level

  • Employment type

    Full-time

  • Job function

    Administrative

  • Industries

    Legislative Offices

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